How to Budget Office Supplies: Reference Values per Employee
Per-person monthly norms across five spend groups, a four-step method, and the three habits that quietly inflate office budgets.
Learn moreFood & Catering Supplies
From the tea station to meeting catering — put your offices’ food replenishment on a regular delivery schedule.
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What should be considered when sourcing catering supplies for an office?
Catering is the category where over-ordering is most expensive, because shelf life is short and waste is invisible until stocktaking. Plan on consumption per person per working day rather than on pack counts: a common office planning figure is 2–3 hot drinks and 1.5–2 litres of water per person per day, adjusted for how much of the team is on site. Two specifications make quotes comparable: pack size and unit count (a “box” of coffee is meaningless), and machine compatibility for capsule or bean systems. Unlike most categories, this is one where stocking ahead of a price rise usually loses money — the waste from expiry exceeds the saving.
Scope: We supply materials in this category. We do not provide meal preparation, catering and staffing services. Our commitment ends with delivering the right product, in the right quantity, on the stated date to the delivery point named on the quote — anywhere across Türkiye’s 81 provinces, or abroad under the agreed Incoterm.
Refreshment supplies are a monthly cycle — and the first thing people notice when it slips. With AKSCO you set a replenishment calendar matching your consumption pattern; tea, coffee, water and snacks arrive at your locations on the agreed day each month, on a single invoice.
For offices with high hosting standards we curate the product selection together; for plants and field teams we recommend economical bulk packs. Kitchen consumables (paper cups, napkins, waste bags) are combined into the same delivery.
- Tea & coffee
- Water & beverages
- Snacks
- Kitchen consumables
- Catering equipment
- Sugar & dairy
- Meeting catering
- Vending products
The items in this category are part of a pool of 28 listed items here, published together with every other category on the A to Z supply list — each with a short technical description and the unit it is ordered in. The same list is downloadable as a brand-free technical specification in Word and a unit-price schedule in Excel. That pool is a starting point rather than a boundary: items outside it are quoted the same way, from their measurable specification.
What we supply in this category
- Tea varieties and herbal teas
- Filter coffee, espresso beans and instant coffee
- Bottled and dispenser water, sparkling water
- Soft drinks and juices
- Biscuits, chocolate and snacks
- Sugar, milk and creamer
- Paper cups, stirrers and napkins
- Coffee machines and water dispensers
- Tea urns and catering equipment
- Dishwashing and kitchen cleaning products
- Meeting and event catering packs
- Vending machine refills
Why AKSCO?
- Monthly rhythmComplete, on the agreed day — the tea station is topped up before it runs low.
- One invoiceOne monthly invoice on account instead of dozens of receipts.
- Machine + consumablesCombine coffee machines and their supplies in one agreement.
- Per-location dispatchEach branch and facility gets its own list, delivered separately.
Supply in three steps
1
Send your request
A list, a photo or an Excel file — whatever is easiest.
2
Receive your quote
Within 1 business day, priced line by line.
3
Take delivery
Shipped to your location upon approval and invoiced to your account.
Industries where this category stands out
Manufacturing & Factories
MRO, consumables and operating materials supply for factories.
Learn moreMulti-Branch Organisations
Central procurement for banks, retail chains and branch networks.
Learn moreHealthcare & Education
Operating supplies replenishment for clinics, hospitals and schools.
Learn more| Group | Typical items |
|---|---|
| Hot drinks | Filter and instant coffee, coffee beans and capsules, tea bags and loose tea, hot chocolate, sugar and sweeteners, creamers |
| Water | 19-litre dispenser bottles, 0.5 and 1.5 litre bottled water, dispensers and filters, cups |
| Cold drinks and snacks | Soft drinks, fruit juice, biscuits and crackers, nuts and dried fruit, breakfast items |
| Disposables | Paper and plastic cups, cup lids and sleeves, stirrers, cutlery, plates and bowls, napkins, food containers |
| Kitchen consumables | Cling film and foil, baking paper, food bags, labelling tape, dishwashing supplies |
| Equipment | Coffee machines and kettles, water dispensers, microwaves, refrigerators, dishwashers, water boilers |
| Meeting and hospitality | Meeting refreshment sets, individually wrapped items, branded cups and glassware |
Not a catalogue — a scope indicator. If an item you need is not listed, it is almost certainly still within scope; send the description and we will price it.
Nearby categories: Furniture & Office Equipment · Packaging & Shipping Supplies. A single request often spans several categories; they are priced in one quote and settled on one invoice. The full list is on product categories, and Turkish procurement terms you will meet on the paperwork are explained in the glossary.
Frequently Asked Questions
Do you also supply coffee machines?
Yes. We offer machine and dispenser solutions bought outright, or placed on site against a consumables agreement.
How do you manage expiry dates?
Deliveries are planned with fresh stock in quantities matching your consumption; long shelf-life batches are preferred.
How much coffee and water should be ordered per employee?
A common office planning figure is 2–3 hot drinks and 1.5–2 litres of water per person per working day, so a 50-person office at 22 working days a month consumes roughly 2,200–3,300 servings and 1,650–2,200 litres a month. Adjust for hybrid attendance — if half the team is on site on any given day, halve the figure rather than ordering for headcount.
Should catering supplies be stocked ahead of a price increase?
Generally no. Shelf life is short relative to the size of any likely price movement, and the cost of expired stock exceeds the saving. Ambient, long-dated items such as disposables and bottled water can be bought ahead; coffee, milk products and snacks should not be. The better hedge is a framework agreement that fixes the price and splits delivery across the year.
Do you supply the machines as well as the consumables?
Yes — coffee machines, water dispensers, kettles, microwaves and refrigerators are within scope, quoted alongside the consumables. Installation and service contracts are not part of our scope. If you already have machines, tell us the make and model so that capsule or filter compatibility is checked before the order rather than after.
Do you ship outside Türkiye?
Yes. We deliver across all 81 provinces of Türkiye and arrange export shipments abroad. On export orders the delivery term is agreed at quotation stage under Incoterms 2020 — EXW, FCA, CPT or DAP — and the quote states which party arranges and pays for carriage, and where our responsibility ends. Country of origin, HS code and any conformity documents needed for export are settled at the same stage.
What does an export quote include, and what does it not?
It includes the goods, export packing where required, and carriage up to the point defined by the agreed Incoterm. It does not include destination-country duties, taxes or customs charges — those sit with the buyer. Cargo insurance is not automatic under EXW, FCA, CPT or DAP; if you want it arranged, say so in the request and it appears as a separate line. Turkish VAT is zero-rated on exports once export clearance is completed.
Is there a minimum order for an export shipment?
There is no fixed minimum, but freight economics set a practical floor: on a low-value single-line order, carriage can exceed the value of the goods. Consolidating several categories into one shipment is usually what makes an export order worth placing — which is the same reason our buyers consolidate domestically. Tell us the delivery country and we will say honestly whether the freight makes sense before you spend time on a specification.
These three questions are the same on every category and industry page. The full answer — Incoterms, the document set and ISPM 15 packing — is in our export shipping guide.
Related guides
Supplier Consolidation: 8 Advantages of Working with a Single Supplier
What does consolidating dozens of vendors into one point actually save in cost, time and audit effort? A look beyond the numbers.
Learn moreSend your needs list — your quote is ready within 1 business day.
Quotes are free of charge and carry no purchase obligation. Requests received during business hours (Mon–Fri, 09:00–18:00 Türkiye time, UTC+3) are processed the same day; those arriving outside them go to the front of the queue the next business morning.
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